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A data room is an online repository that offers a faster method of sharing documents and files than email. Most commonly used during due diligence during an M&A and M&A transaction, it can be beneficial if a company is seeking to attract investors or carry out other work that requires the highest level of confidentiality.
During M&As, tendering, fundraising and restructuring projects lots of confidential information is shared between various parties. This makes it difficult to track who has accessed what, what versions are in use, and when changes were made. All the information you require can be kept in the dataroom, and access granted by an administrator. It’s a great solution to stop unauthorised sharing and help maintain compliancy.
Virtual data rooms usually include several other features aside from storage. These include drag-and-drop and bulk upload capabilities as well as automatic index numbering, optical character recognition dynamic watermarking, as well as an advanced search tool that can help locate specific documents in a matter of seconds.
Most data rooms have redaction tools as well as these options. These tools allow users to block certain parts of a document, without breaking the entire document. This is especially helpful to ensure that you don’t miss sensitive information within documents that could have a major impact on the outcome of a deal or project.
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